Executive Assistant to the CEO

We are looking for an exceptional Executive Assistant to provide high-level administrative and strategic support to the CEO of a growing finance and investment company. This role is ideal for someone who is highly organized, proactive, discreet, and thrives in a fast-paced environment. Beyond managing schedules, the successful candidate will help keep the CEO organized, ensure priorities are executed, coordinate projects, and act as a key point of communication across internal and external stakeholders. This is not a traditional secretarial role. We are looking for someone who can anticipate needs, solve problems independently, and become a trusted partner to the CEO.

Executive Support >Manage the CEO's calendar, appointments, and daily schedule. >Coordinate meetings, prepare agendas, and take meeting minutes where required. >Prioritize emails, correspondence, and requests requiring the CEO's attention. >Draft professional emails, reports, presentations, and other business documents. >Organize travel arrangements, accommodation, and itineraries. >Screen calls and manage communication on behalf of the CEO when appropriate. Operations & Coordination >Track ongoing projects and follow up with team members to ensure deadlines are met. >Coordinate meetings with clients, investors, partners, and stakeholders. >Assist with planning company events, executive meetings, and presentations. >Maintain organized digital and physical filing systems. >Prepare weekly reports and executive summaries. Research & Analysis >Conduct market and industry research. >Gather information to support business decisions. >Prepare briefing documents before meetings. >Summarize reports, proposals, and business opportunities. Administrative Support >Manage confidential documents and sensitive information. >Process expense reports and basic administrative documentation. >Assist with procurement and vendor coordination when required. >Handle ad hoc tasks assigned by the CEO.

Requirements >Bachelor's degree in Business Administration, Economics, Finance, Management, or a related field. 2–5 years' experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role. >Excellent written and verbal communication skills. >Strong organizational and time management abilities. >High attention to detail. >Ability to multitask under pressure. >Strong problem-solving skills. >Professional appearance and demeanor. >High level of integrity and discretion. >Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). >Experience using Google Workspace. >Comfortable learning new digital tools and software.

Benefits & Perks >Competitive salary >Performance-based commission >Professional development opportunities >Career growth within a growing organization >Collaborative and supportive work environment >Paid annual leave in accordance with company policy